VI Marketing and Branding

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Marketing Coordinator

Core Values:

  • Do the right thing even when no one is looking.
  • DNA that’s built on dependability.
  • Deliver the most creative solutions.
  • Insatiably curious and keenly intuitive.
  • Possess a drive that’s always in overdrive.
  • Do unto others.

Position Summary:

Essential Duties and Responsibilities: Marketing Coordinators provide assistance to the Marketing Strategists and assigned Group in the day-to-day management of accounts and develops the skills necessary to advance to the position of Marketing Strategist.

Essential Duties and Responsibilities:

  • Team support
    • Provides administrative assistance to Marketing Strategists, Senior Marketing Strategists and Group Account Directors on day-to-day activities for assigned clients.
    • Responds to client phone calls and emails.
    • Prepares all agendas, notes and action steps for meetings related to the team and its clients.
    • Assists in mailing documents to the client, filing proposals, maintaining correspondence and other materials related to client service.
    • Maintains client files for all assigned accounts, detailing past work and work-in-progress, and all pertinent information needed for accurate proofreading and meeting of client standards.
    • Is responsible for proofreading copy, artwork, and printers’ proofs; sees that all work completes the standard agency approval process before being reviewed by clients or turned over to suppliers.
  • Client support
    • Maintains project status documents for team and client reference.
    • Gathers and assembles background information and analyses as needed.
    • Provides account and/or campaign coordination of production and creative deadlines, media placements, etc., to ensure continued progress of client workflow.
    • Stays aware of client activities to provide support when Marketing Strategists are unavailable.
    • Makes sure all projects proceed according to plan and deadlines, drawing attention of Marketing Strategists to potential problems before they occur.
    • Provides input in planning stage as requested by the Marketing Strategists.
    • Handles paperwork and maintains files on all client activities, their competitors and their industries; maintains client correspondence file, approvals, copy, forms/documents, supplies for daily processing and tracking of client service work, etc.

Education/Qualifications:

  • Bachelor’s degree required, preferably in advertising, marketing, communications or public relations.
  • Related internships preferred.
  • Motivated personality with an eagerness to grow within the agency.

Required Skills and Certifications:

  • Digital certifications are beneficial.
  • Exhibits a proactive and team-oriented personality to positively work with all team members.
  • Desire to learn from experienced team members.
  • Ability to collaborate effectively with other agency departments to meet common goals.
  • Strong project management skills needed to manage multiple projects simultaneously.
  • Proactive mindset with ability to self-regulate in order to complete task list by stated deadlines.
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