VI Marketing and Branding

  • Careers

New Business Coordinator

Reports to: President

| VI Core Values:

  • Do the right thing even when no one is looking.
  • DNA that’s built on dependability.
  • Deliver the most creative solutions.
  • Insatiably curious and keenly intuitive.
  • Possess a drive that’s always in overdrive.
  • Do unto others.

| Position Summary:

  • VI Marketing and Branding is seeking a New Business Coordinator to support the new business team in increasing prospect volume and lead generation. Executive administrative functions are included in support to the President, Brand Strategy.
  • The New Business Coordinator will work directly with team management to ensure that all the administrative and support functions of the sales department operate effectively.

| Essential Duties and Responsibilities:

  • Assist with new business proposal preparation and presentation materials
  • Manage agency contact database and assist in managing agency marketing automation platform (HubSpot)
  • Manage digital files on agency server and project management systems
  • Assist in developing agency inbound marketing content
  • Research and organize prospect data
  • Coordinate internal resources for new business opportunities
  • Take and record meeting notes, as needed
  • Assist marketing department with agency events, internal communication, internal trainings, sponsorships
  • Schedule and coordinate appointment and meeting logistics and communication
  • Manage travel arrangements and coordination
  • Follow-up on the completion of internal tasks on behalf of President

| Education, Qualifications and Certifications:

  • Bachelor's degree
  • 1-3 years of sales assistant or sales experience; executive administration experience preferred

| Required Skills:

  • Must have strong business writing and communication skills
  • Must have strong organizational and problem-solving skills
  • Must have extremely strong attention to detail
  • Ability to display highest level of professionalism
  • Must be able to work independently
  • Must be available, on occasion, to work extended hours to meet tight deadlines
  • Great attitude with the ability to work in a fast-paced, demanding environment
  • Proficiency in Microsoft Office Excel, Word and PPT, with ability to be trained in additional programs – experience in project management tools preferred
  • Ability to read minds is a plus